About Scholarly Books

Books Portfolio

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Publishing Overview

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Access information for:

Book Authors

Researchers need to take note of the position of the National Research Foundation (NRF) that implies that all books that are fully or partially funded by the NRF must be available in open access format within 12 months of publication. The best route is to publish an open access book. Read more here.

We are committed to providing you with all the resources, support and advice you need to submit your book proposal to us. We are your publishing partner, but you retain copyright of your work, which allows you to use your work for teaching purposes and to upload a copy on your institution’s research output archive.

The following types of proposals are welcomed:

  • Monographs – a standalone work of original research or in-depth literature review by one or more authors.
  • Collected works – a standalone work assembled by one or more scholars in a field or related fields, often as a supplement to a scholarly journal.
  • Collective works – a standalone work assembled by one or more scholars in several related fields and collectively reviewed.
  • Book series – a collection of volumes on a subject/field of study. Volumes can be a monograph by one or two authors, or a collected/collective work by various authors. Book series usually produce one volume per year in an ongoing process.
  • PhD dissertations -  a standalone work based on a recent PhD thesis, with substantial reworking (>50%) and new research additions.
  • Conference proceedings- a collection of shorter academic papers published in the context of an academic conference.

In order to help you gauge whether your proposal is eligible, it must meet the following criteria:
  • The purpose of the book/conference proceedings must be to disseminate original research and new developments within a specific discipline, subdiscipline or field of study.
  • The target audience of the book/conference proceedings must be specialists in the relevant field.
  • If a book is based on a dissertation or thesis it must be clearly identified as such, and there must be evidence of substantial reworking (at least 50%) and additional research carried out.
  • In the case of conference proceedings the conference must have an editorial board, and evidence must be provided to AOSIS of full peer review of all complete articles

Manuscripts must adhere to the following guides, download below:
Publication speed & process
Our aim is to build a long-term relationship with authors and to keep them informed throughout the publication process. 
Our services include peer review, copyediting, proofreading, layout in several digital formats, print on demand, distribution and indexing. A state of the art online manuscript submission and peer review system facilitates timely communication.  

Speed
A book aimed to be published in a particular calendar year should be submitted no later than the end of April, as peer review takes 1.5–2 months from the date of receipt of the full manuscript, and then publication takes another 4–6 months.  

Process
1. Proposal submission
Login and submit your completed proposal form through our online submission system, www.books.aosis.co.za.

Download the applicable form to complete:
2. Initial evaluation
The chief editor, in consultation with one or more collection experts on the editorial board, considers all submitted proposals for further evaluation and peer review. 

3. Signing of contract
Once the book proposal has been approved AOSIS will offer a publication agreement with a cost estimate. The author has to accept this agreement for the process to move forward. The author needs to arrange funding based on this initial cost estimate. 

4. In-depth peer review
Once the manuscript is received the chief editor will appoint three reviewers (a title editor acting as co-ordinating reviewer, and two co-reviewers) to conduct an in-depth peer review of the manuscript. The title editor will provide a peer review report to the chief editor with a recommendation, as well as a justification report of the work contribution if recommended for publication. The chief editor will provide feedback to the author(s) on the outcome of the peer review. The peer review process will take 1.5–2 months from the date upon which the full manuscript is received.

5. Payment of Author-side Publication Charges (APC's)
Upon acceptance of the manuscript for publication AOSIS will provide a letter of acceptance as well as a final production and publication quotation to assist the author(s) to obtain funding (usually from the HEI).

6. Production
The production process will start (copyediting, typesetting and proofreading) once a full funding commitment has been obtained from the author and/or the HEI.

7. Publication
Once the production process has been completed and full payment of the production cost has been received, the work will be published online (full text in PDF) and made available for download in ePUB, or print ordering. The publication process will take 3–4 months from the date that the final manuscript is received after peer review. 

8. Reports
Authors will receive annual reports on downloads, sales and tantiemen.
Publication, copyright and usage licence

Books are published online under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) licence. Copyright of the work remains with the authors. 

The following  legal documents need to be submitted with the manuscript online; please download below:
In the event where a manuscript is not accepted for publication by the chief editor, the sections of the publication agreement in respect of the publishing licensing shall be null and void and the authors will be free to submit the manuscript to any other publication for first publication.

Publication cost
Our open access publication model requires alternative and upfront funding of the production cost as there will be minimal income from books sales after publication. Ideally the cost of publication should form part of the initial research budget. It also makes sense for Higher Education Institutions (HEI’s) to support authors with the costs of open access publication costs in view of the Department of Higher Education and Training (DHET) research subsidy benefits.

Our production cost depends on the length of the publication, as most costs are directly related to the number of words and PDF pages. AOSIS also follows a publishing model directly linked to the number of DHET subsidy units.
Tantiemen Authors will receive tantiemen on any print and eBook sales.

Marketing
AOSIS promotes books in the following ways:
  • A book launch announcement in our appropriate domain collection newsletter 
  • Listing the book on our www.aosis.co.za,  www.books.aosis.co.za and www.library.aosis.co.za websites under the appropriate domain collection 
  • A direct email to announce the launch to contacts provided by the author 
  • A book launch announcement on our social media pages 
  • Indexing the book on OAPEN and DOAB 
  • Proposing the book to web indexers
  • By encouraging authors to update their online profiles, for example their Wikipedia profiles, blog profiles, website of the institution where they work, LinkedIn profile, etc., by listing their new book with a link to the catalogue on www.books.aosis.co.za
  • We also encourage our authors to create an ORCID profile at https://orcid.org 

Memberships
AOSIS is a member of and/or subscribes to the standards and code of practices of several leading industry organisations. See list here.

Peer Review Policy

AOSIS publishes publications that are peer reviewed. This guarantees the quality of our publications, and we therefore regularly appeal to scholars to assist in this process. 

The peer review of scholarly books functions on the basis of a chief editor (for scholarly books) supported by international Domain Editorial Boards (DEBs) and expert review panels appointed by the chief editor in consultation with the relevant DEB. View our Editorial Boards here.

A review panel appointed by the chief editor, in consultation with the DEB, formally evaluates each book or component/chapter of a book. Each review panel consists of a title editor, who acts as coordinating reviewer, and two additional reviewers, who are both experts in the main coverage area of the manuscript/chapter. Local and international reviewers are used to ensure a balanced review.

The title editor:

  • acts as coordinating reviewer;
  • is responsible for the whole manuscript;
  • compiles the final review report to the domain editor; and
  • edits the scholarly justification report (max. 500 words) for accepted manuscripts.

The names of the editorial board, the scholarly justification report and a peer review declaration are published as part of the book.

In summary, all scholarly books are thoroughly evaluated in a two-step review process:
  • Initial selection review process by a panel of domain experts.
  • In-depth double-blind peer review by at least three reviewers (content experts).

The manuscript selection and commercial publishing process operates independently, to prevent undue commercial influence over the manuscript selection process. The chief editor, Editorial Board, the title editor and reviewers are responsible for selection, peer review and editorial matters, while the publisher decides on all commercial and publishing matters (production and layout, dissemination and marketing). Reviewers must declare any conflict of interest with manuscripts submitted to them for review; this process is managed accordingly by the chief editor.

AOSIS offers reviewers financial compensation 
for the review of scholarly book manuscripts.

The review process is electronically managed through an online manuscript management system, and archived for future reference. The entire publishing process is coordinated by AOSIS. 

Other policies
To view other AOSIS policies relating to publishing, please click here.


 

Editorial Boards

It is AOSIS’s policy to create collections of scholarly domains and establish editorial boards for such domains.

Chief-Editor of AOSIS Scholarly Books

  • Andries G. van Aarde: University of Pretoria, South Africa
 

Scholarly domain editorial boards

Print Orders

Our open access books are freely downloadable in html and PDF format from our books catalogue

The following forms are used to place an order for a print copy of our books. Please select the applicable form, fill it in online and submit it. We will contact you as soon as possible to assist you with your transaction.


If you are printing this form to complete offline, please scan and email the completed form to orders@aosis.co.za or fax it to +27 21 975 4635.

Librarians

Librarians may find the following information usefull:

  1. User license–AOSIS publishes all books in immediate embargo free open access under the following Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International (CC BY-NC-SA 4.0) license. HEIs are free to upload a copy of the final work on their institutional repositories. 
  2. Financial support –our books are funded either by author fees, grant makers or donators.
  3. Book indexing – our books are included in OAPENDOAB and other web indexers. 
  4. Cataloguing data – please visit our books website to view the individual books ISBNs, URLs, and date of first publication. You can also stay up to date by subscribing to our AOSIS newsletter to receive notification of new publications. 
  5. Events – If you are organising an event at your institution, we would be happy to participate. We provide workshops and public talks on various topics relating to open access and scholarly publishing in Africa.